Post job orders, query headcount or find spend reduction through voice or text prompts, with no manual report building.
The shift
Fragmented vendor data hides your real labor margin
Most mid-market companies running temp labor have no system. They have 10 to 25 agencies billing at different rates, invoicing at different times, held to no common standard.
The old way
- ×HR and operations leaders spend hours each week chasing paperwork and reconciling invoices
- ×Finance has no reliable number to put in a budget
- ×Nobody knows the actual markup on any bill rate
- ×No way to tell which agency performs and which one does not
- ×Compliance tracked by hand, with no audit trail
The SourceNow way
- ✓One platform: every requisition, worker, invoice and document, across every location, in real time
- ✓Inverted invoicing: the system generates invoices from approved timesheets, eliminating rate creep and disputes
- ✓Hard rate caps block over-rate submissions at the system level, with logged exceptions
- ✓Supplier performance scored on fill rate, time-to-fill, compliance and invoice accuracy
- ✓A single point of accountability for vendor management, compliance and reporting
Features
Built for control, priced for alignment
SourceNow VMS is a proprietary, cloud-based platform. It is not white-labeled, not built on a third-party engine, and never outsourced. Every action is time-stamped and tied to the user who took it.
Saaji AI agentic intelligence
Post job orders, query headcount or find spend reduction through voice or text prompts, with no manual report building.
Rate governance with hard caps
Rate cards by role, location and labor category with version control. Over-rate submissions are blocked at the system level; exceptions require explicit approval and are logged.
Inverted invoicing
The VMS generates the invoice from approved timesheets instead of accepting agency-submitted invoices, which eliminates rate creep and invoice disputes.
Compliance tracking that blocks risk
Requirements configured per role with expiration monitoring and automated alerts. Workers can be hard-blocked from starting or continuing assignments until requirements are met.
Timekeeping and payroll integration
Multiple input options including UKG HRIS time clock integration, mobile geolocation punch-in and biometric options, with automated daily punch correction reports to agencies.
Live analytics and reporting
Dashboards tracking workforce spend, vendor performance and compliance, with raw CSV export for ERP and BI ingestion.
Onboarding and offboarding workflows
Automated triggers, assigned owners, reminders and a full audit trail from start date through access termination and equipment return.
Mobile-first, no install
SaaS-delivered and accessible via any web browser. Hiring managers, approvers and suppliers get full functionality on any device, with multi-language and multi-currency support.
Process
From first call to go-live in four phases
A clear path from first step to measurable outcome.
Planning and discovery
Weeks 1-2: scope confirmation, governance alignment, requirements workshops, supplier strategy and integration planning.
Configuration and build
Weeks 2-3: workflow setup, rate cards, approval chains, user roles, onboarding rules and reporting configuration.
Integrations and validation
Weeks 4-5: data mapping, integration setup, testing and validation, including your existing HRIS and payroll systems.
Onboarding and go-live
Supplier and user onboarding, end-to-end testing, then launch. Straightforward programs have gone live in four weeks.
$0Client cost for software, implementation and support
2-3%Fee retained from agency invoices, not added on top
1,300+Vetted suppliers in the SourceNow marketplace
8-12 wksStandard implementation, accelerated to as fast as 4
Options
One model: the agencies fund it
The platform fee, typically 2 to 3%, is retained from staffing agency invoices out of their existing margin. It is not added on top of your bill rates.
SourceNow VMS
$0to you
The full platform, implementation and support, funded entirely by suppliers.
- ✓ No software license fee
- ✓ No implementation or integration fee
- ✓ No ongoing support fee
- ✓ No long-term contract required
- ✓ No minimum spend threshold
- ✓ Bill rates typically renegotiated downward as part of implementation
Questions
The questions every buyer asks
How much does SourceNow cost?+
Nothing to you. SourceNow operates on a vendor-funded model. Our fee, typically 2 to 3%, is retained from staffing agency invoices. You pay no software license, no implementation fee, no integration fee and no ongoing support fee.
If the agencies pay for it, won't they raise my rates?+
The fee comes out of the existing margin agencies earn on your bill rates. It does not get added on top. We typically renegotiate your bill rates downward as part of implementation, so the net effect is lower total spend even after the agency fee is accounted for.
Is there a minimum spend or volume requirement?+
No minimums. We work with companies running 50 concurrent workers and $10M in annual contingent spend up through $1B programs.
How long does implementation take?+
Standard implementation is 8 to 12 weeks. With active participation and limited initial integrations, we can accelerate to go-live in 4 to 8 weeks. Straightforward programs have gone live in four weeks.
Are integrations included or do they cost extra?+
All integrations are included at no additional cost, covering design, build, testing and ongoing maintenance. That includes Workday, UKG, Paylocity, ADP, Bullhorn, Oracle, QuickBooks, Power BI and Tableau.
Is there a long-term contract?+
No long-term contract is required. Most clients stay because the program delivers value, not because they are locked in.